SULPHUR, LA
Communicate and receive items from your cost tracking team to be entered and allocated correctly to job numbers as both billable and non-billable expenses per job
Issue, track, and manage PO’s to vendors and suppliers for several jobs, and communicate with field when PO’s are approaching limits, and discuss change orders and extension of PO amounts
Enter in bills and expenses and ensure they are allocated correctly to proper job numbers
Review discrepancies in invoicing per each job contract and correct invoices accordingly
Ensure all costs entered in are billed correctly to each client according to contractual guidelines, and communicate to upper management any issues or errors before closing out jobs
Assist with onboarding and benefits as well as tracking new hires and reporting terminations of assignments to ensure benefits align with guidelines and compliance standards
Enter new clients into QuickBooks along with data from bids and quotes as well as change orders and costs
Follow proper channel of approval process to cut checks and issue payments
Other duties as assigned by Supervisor
Qualifications
Proficient QuickBooks and understand job costing
Must be able to handle multiple projects and allocate costs correctly
Strong attention to detail, very analytical, and very strong verbal and oral communication skills
Must be able to work with field personnel, be a team player, and be accountable for roles and responsibilities
Must be able to take direction, constructive criticism, and work in a fast-paced environment with little supervision
Previous, verifiable experience working for refinery contractors a must
Proficient in MS Office programs, specifically MS Word, Excel, and Outlook
Degree in Accounting or related field of study strong preferred