Boca Raton, FL
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO, Executive Chairman, and other C-level executives. The ideal candidate will possess exceptional communication skills, the ability to multitask, and a high level of professionalism while maintaining confidentiality and promoting a respectful office environment.
Key Responsibilities:
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Calendar Management: Organize executive schedules, meetings, and travel arrangements to ensure smooth operations and conflict-free planning.
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Communication Management: Serve as the primary contact for internal and external stakeholders, managing communications and maintaining a professional image.
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Meeting Coordination: Prepare materials and logistics for executive meetings, take minutes, and follow up on action items.
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Travel Arrangements: Coordinate domestic and international travel, ensuring well-organized itineraries.
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Document Preparation: Draft, proofread, and maintain organized office documentation.
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Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
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Project Support: Assist in managing projects, monitoring progress, and preparing reports.
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Relationship Building: Foster positive relationships across teams and support workflow coordination.
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Other Duties: Manage errands and additional tasks as required.
Qualifications:
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Bachelor’s degree in business administration or related field preferred.
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7+ years of general administrative experience, with at least 3 years supporting C-level executives.
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Proficiency with RingCentral and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Strong organizational, time management, and multitasking skills.
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Excellent written and verbal communication abilities.
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Ability to handle sensitive information with discretion.
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Flexibility and adaptability in a fast-paced environment.
Apply today to be part of a dynamic executive team!
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Pay Rate: $75,000 to $85,000 DOE
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Hours: Monday to Friday: 8:00 a.m. to 5:00 p.m.
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Location: In Person: Boca Raton, FL