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Administrative-Data Entry Clerk

Vista, CA

Order: 80043

We are currently looking for a Bilingual Front Desk Admin to assist with HR and Administrative duties onsite for a floral company in Vista. In this role you will be the first point of contact for visitors, callers, and team members. You will also provide general office support with a variety of clerical activities and related tasks. If you consider yourself to be a welcoming individual and are looking for a long term position, then we are looking for you to join our team.

Schedule: Monday- Friday from 7AM-3:30PM; Comfortable working overtime during peak season (mothers Days, Valentines Day, Thanksgiving)

Pay: $15-16

Top Skills

  • Answer incoming calls, directing calls to appropriate team members, greeting visitors, distribute mail, and support HR with additional clerical duties.

  • Excellent internal and external customer service skills with the ability to communicate with team members in Spanish

  • Attention to detail, with heavy emphasis on accurate data entry which is a critical component of the Administrative Assistant/ Receptionist position.

Essential Functions

  • Transfer telephone calls, announcing callers, taking brief messages, and passing these on via email or connecting callers to team members person direct voice mail.

  • Greets and welcome visitors, ensuring they sign in the visitor’s book and informing the relevant member of staff on their arrival.

  • Provides callers with information such as company address, directions to site, company fax number, company website, and other related information.

  • Receives, sorts, and forwards incoming mail.

  • Has signature authority to incoming express mail and services.

  • Takes inventory of office inventory/supplies and places office supply orders.

  • Distributes and receives job applications for interested candidates.

  • May assist with other clerical duties such as copying, faxing, filing, and appointment/reservations requests as needed.

  • Arrange interviews in accordance with panel member’s availability.

  • Prepare and place all internal and external advertisements for recruitment.

  • Daily hours report for HR/ Supervisors. Review time cards for attendance

  • Preparations of the DG Daily for HR.

  • Assist team members with general HR inquiries (time card, benefits, PTO, check stubs)

  • Collect cash from team members for Company purchases.

  • Other duties may be assigned as requested by management.

Qualifications

  • High school diploma or equivalent (GED).

  • 2 plus years of administrative or receptionist experience is preferred

  • Fluent/Bilingual in English/Spanish

 

NOTE: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.