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Admin Assistant

San Diego, CA

Order: 68896

We are looking for an Administrative Assistant for an Awesome Construction company is San Diego,CA! The primary responsibility is to support field construction activities by processing information, interpreting drawings & technical specifications, and controlling all aspects of contract administration. Position will report directly to the Director of Construction.


$25/Hr with 5% Annual Bonus!

RESPONSIBILITIES

• Document preparation and routing, including construction contracts, certificates of insurance, change orders, submittals, and close out packages

• Schedule and attend construction project meetings, conference calls, etc.

• Assist in coordination with city officials, general contractors, architects, engineers and vendors with project related items

• Input all project documents and manage workflow within the construction management system

• Prepare and maintain project logs to update team members

• Assist in managing construction payables, including coding and reviewing invoices, collecting and reviewing lien releases

• Track all invoices and work with Finance to ensure they are processed in a timely manner

• Coordinate inspections and other due diligence investigations related to acquisitions

• Assist Operations as needed with document preparation and routing

• Assist the Front Desk with backup duties and lunch coverage as needed

DESIRED SKILLS AND EXPERIENCE

• Construction industry background and/or prior experience with contract administration preferred

• Bachelor’s degree preferred

• Detail-oriented, organized and proficient in multitasking on a large volume of transactions

• Strong work ethic, self-directed and proven track record of working within team environment

• Independent judgment is required to plan, prioritize, and organize a diverse workload

• Proficiency in Microsoft Office required, experience with Yardi a plus