Administrative Specialist I

Pay Rate: $15.75/hr

Schedule: Mon-Fri 8am-5pm

Duration: Temporary (indefinite)

Summary:

The Administrative Specialist performs major administrative work, sets appointments, enters data, processes documents, provides customer service and otherwise relieves professional staff of administrative work and business detail. Routinely interacts and works with clients, owners and the general public of diverse backgrounds. Work is performed under established policies and office procedures.

Essential Duties and Responsibilities:

• Develops correspondence, requisitions, memoranda, and other documents.

• Screens calls and responds to inquiries from owners, clients, company personnel and the general public in order to answer general questions regarding housing, or refer inquiries to an appropriate source for answers.

• Assists administrative functions involving the wait list, inspections, informal hearings, and recertifications to include mailing notifications and appointment scheduling.

• Transcribes meeting minutes as needed.

• Maintains appointment calendars, manages meetings and coordinates office activities as needed.

• Audits employee payrolls and maintains time and attendance information.

• Conducts business in compliance with all applicable rules, regulations, policies and procedures.

• Reviews documents for validity and accuracy of information; records, files, and distributes related paperwork.

• Requires and maintains inventory of office supplies and equipment.

• Demonstrates high confidentiality when dealing with highly sensitive correspondence.

• Assists as needed with answering phone inquiries or routing calls to appropriate staff.

• Manages client’s file integrity in accordance with privacy and confidentiality laws and regulations.

• Receives and routes incoming mail, and prepares outgoing mail and replies to routine correspondence.

• Gathers data from files, types reports, and performs daily data entry.

• Maintains records, and develops and maintains filing systems and/or databases as required.

• Coordinates with managers, committees, and vendors involved to produce well-organized events.

• Accurately reviews and enters data into software and housing database

• Performs other duties as assigned.

Required:

• High School Diploma or GED.

• Administrative, secretarial and/or clerical work experience.

• Must have the ability to learn and use cloud applications such as Google GSuite applications

• Valid Texas Class “C” driver’s license

If you're interested in learning more or applying for this job, please reach out to Georgie at 210-308-9911 or georgiem@tristarrgroup.com