Tulsa, OK
Medical Office Administrative Assistant | Tulsa, OK
Pay: $19/HR
Administrative Duties
- General administrative support
Provide administrative support to supervisor.
Perform word processing, prepares correspondence, reports, manual, and other written Proof all typed material with original form for accuracy. Recommend any editing improvements to documents.
Perform related data entry tasks and database management Create forms, tables, spreadsheets, and assists in special projects.
Maintain filing for program.
Register clinician and/or directors for conferences. Arrange travel/lodging, if necessary.
Provide on-site consultation and problem-solving expertise for office staff.
Identify and immediately communicate related workflow issues, concerns, and/or operational functions to the Supervisor to improve efficiency and client service.
Cover front desk for meetings or occasional unexpected absences.
Inventory and maintain adequate supply of clinical assessment tools.
- Compliance Duties - if applicable/varies by program
Complete Medicaid Eligibility Verifications and procure of Medicaid numbers and Member ID numbers when required.
Monitor and comply with standards for implementation of program assessment tools; provide notification/reminders to staff for compliance with Score and provide results as necessary.
Utilize EHR system and other resources to generate and delivery assigned daily, weekly and monthly reports.
- Cash and credit card management
Conduct bank runs for petty cash and change reserve, purchase gas cards, and follow agency protocols regarding check-out of agency charge cards (i.e. WalMart, Office Depot, etc).
Ensure safety and security of all agency monies (i.e. petty cash funds, assigned agency credit cards, etc.) with highest integrity by following all established policies on front desk cash handling and reconciliation procedures.
Program Specific Duties
Collect and enter criminal justice data on specific clients including assessment date, referral source, judge, criminal history, charges, children, etc.
Collaborate with supervisory staff and program consultants around data collection, reporting, benchmarks and program outcomes.
Collaborate with staff on system improvements to address data collection and data input.
Maintain data system expertise to maximize tracking and reporting benefits.
Develop and oversee tracking systems for special projects and new programs.
- Management and Expansion of Grants, Contracts and Internal Benchmarks
Manage the grant for employment and education services as needed.
Develop and maintain employment outcome data collection and reporting.
Create efficient billing and invoicing procedures for the grant.
Maintain monthly Participant Activity Sheets.
Submit and track reverse referrals for clients.
Education
Required: High School Diploma or Equivalent
Preferred: Bachelors or better in Business Administration or related field.
Required: Office management experience.
Must be able to type a minimum of 40 WPM. Requires ability to work with the public, ability to maintain professionalism at all times and ability to maintain confidentiality. Advanced Microsoft office skills required. Must possess an Oklahoma Driver License and use personal automobile to travel to locations other than primary office.
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Qualifications
- HS Diploma or Equivalent
- 2-3 Years of Medical Administrative Experience