Office and Accounting Administrator - Direct Hire

Full-Time - Office and Accounting Administrator - Mishawaka, IN

Specialized Staffing Solutions is seeking a full-time direct-hire Office and Accounting Administrator for a dry-cleaning Company!

Responsibilities: 

• Track and prepare data to complete the weekly management reports and graphs on time every week. 
• Create, update, and maintain regular spreadsheets including but not limited to route sales tracking, referrals, subscriptions, etc. 
• Receive, review and verify invoices for appropriate approval. 
• Enter invoices and expenses in QuickBooks Online and prepare checks and/or schedule payments within agreed upon terms. 
• Maintain vendor records and request W9 forms as needed. Keep organized records per company policy.
•  Prepare and send monthly statements to customers. 
• Monitor account balances and contact customers about past due balances and to update credit cards on file. 
• Handle billing inquiries and process payments as necessary. 
• Answer incoming phone calls and assist customers when possible or direct to the appropriate contact. 
• Assist with answering incoming web chats. 
• Ensure that all customers’ needs and problems are satisfied in a prompt, efficient and professional manner. 
• Provide support and complete tasks for management as needed. 
• Responsibilities may include but not be limited to reviewing timecards and attendance, distribution of monthly learning modules, employee recognition and communication programs, and ordering supplies among others.

Qualifications: 

• Associate's degree or equivalent experience in the related field. 
• Proficiency with Microsoft Excel
• Proficiency with QuickBooks
• 2+ years of working experience in a customer service role
• 3+ years of working in accounting and administration role

Requirements

• Ability to lift and or move up to 25+lbs. throughout the entire shift.
• Ability to stand, walk, bend and stoop.
• Ability to use hands to finger, handle and feel.
• Specific vision abilities required for various jobs include close vision, color vision, peripheral vision, depth perception and ability to adjust and focus.
• Ability to understand and communicate (talk-read-hear) work instructions.

Benefits: 

• Competitive hourly wage Health insurance options 
• Employee discounts on cleaning services 
• Paid time off 
• Opportunities for advancement within the company
• Holiday Pay 
  • Vacation Pay
  • Health Insurance
  • 401K Benefits
  • Chance to win a brand-new car.
  • Referral bonus

Full-Time Work:

Monday through Friday, 8AM - 5PM, $20-$24 Depending on Experience

You can also contact our recruiter at mruizrobles@specializedstaffing.com or text 574.498.7442.

Specialized Staffing completes a criminal background check and pre-employment drug screen as part of our hiring process.

Specialized Staffing Solutions, LLC. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.