Administrative Assistant

Order Type : Temp

Job Summary: The Millwork Office Administrator will assist with office activities and provide clerical support to management. In addition, this position will operate a multi-line phone system to answer incoming calls. Supervisory Responsibilities: None. Duties/Responsibilities: Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments. Takes and delivers messages, and/or transfers calls to voicemail when appropriate personnel are unavailable. Answers necessary questions about the facility and provides callers with the address, directions, and other information about the facility. Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel, while monitoring visitors’ access to the facility. Receives, sorts, and routes all incoming and outgoing mail and trade publications. Maintains fax machines, as well as routes and sorts all incoming and outgoing faxes for the facility. Orders, receives, tracks, and distributes office supplies. Creates and prints fax cover sheets, memos, reports, and all other documents as necessary. Performs clerical duties when needed, such as filing, photocopying, editing, and other necessary departmental paperwork. Attends team meetings and company training sessions as required. Performs other related duties as assigned. Required Skills/Abilities: Ability to prioritize tasks and meet deadlines in a fast-paced environment. Ability to utilize IBM Content Manager, MAC21, and other 3rd party software applications. Proficient with Microsoft Office Suite or related software. Must be available and willing to work such overtime per day or week as the employer determines is necessary or desirable to meet business needs.