Tax Department Assistant

Our local client, a busy and dynamic law firm, committed to providing exceptional service to their clients, is seeking a highly organized, detail-oriented Administrative Assistant to join their team in their tax department. The ideal candidate will be professional, communicative, and able to multitask efficiently in a fast-paced environment. This is an integral position in their daily operations, offering ample opportunities for growth and development. This is a hands-on, full-time role, where you’ll help coordinate the inflow and outflow of sensitive client information, prepare invoices, facilitate filing processes, and support other essential tasks. If you thrive in a team-oriented setting and excel at managing multiple priorities, we would love to hear from you.

Responsibilities:

Provide daily assistance to tax preparers, ensuring smooth operations.

Coordinate the inflow and outflow of sensitive client information securely and efficiently.

Coordinate client correspondence with guidance provided by tax preparers.

Prepare and send invoices to clients.

Facilitate the filing of tax returns in accordance with established processes.

Collect payments to transmit to taxing authorities.

Archive important documents and ensure proper record-keeping.

Provide regular status reports to tax preparers to keep them informed of progress.

Qualifications:

Ability to work well under pressure,

Comfortable working with technology, numbers, and Microsoft Office Suite.

Excellent communication skills, both written and verbal, with the ability to explain complex information clearly.

Able to work independently while also being a strong team player.

Personable, client-oriented, and detail-oriented.

Highly organized with the ability to prioritize multiple tasks.

Preferred Qualifications:

Experience with UltraTax CS Tax Prep.

Familiarity with CCH Axcess Workflow (formerly XCM).

Experience with Tabs3 Billing Software.

Familiarity with SurePrep software.

Knowledge of Adobe Acrobat.

Proficiency in Microsoft Office Suite.

Competitive salary and benefits package. Opportunity to gain experience in a fast-paced and growing field.

Robbins Staffing Solutions, Inc. is an award winning staffing firm serving our local clients and candidates for over 18 years. We are a proud Equal Opportunity Employer.