El Paso, TX
Order: 114271
Job Purpose
• Controls and reports operational expenses.
• Generates and follows up on required purchase orders.
• Maintains QPS’s, controlled forms and procedures.
• Supports facilities manager in various administration duties.
Duties and responsibilities
• Provides support to managers and other employees.
• Compiles information on monthly activity data to present at Operations Review meetings.
• Tracks expenses and processes monthly expense reports to present at monthly meetings.
• Maintains and controls QPS’s, controlled forms and procedures.
• Ensures that all documents are reviewed annually.
• Maintains and controls office and packaging supplies for all areas.
• Generates and tracks purchase orders.
• Follows up on purchase orders for approvals until placed. Follows up with vendors on shipments and deliveries.
• Enters receipts for payment of invoices for received supplies and services.
• Assists in the coordination of administrative functions including budget and clerical duties at El Paso Distribution Center and tracks monthly performance.
• Takes and maintains meeting minutes for Operation Reviews.
• Uploads EH&S data monthly.
Qualifications
• Planning and organizing
• Critical thinking and problem solving
• Strong organizational and communication skills
• Strong writing skills
• Proficient in Microsoft Office (Word, Excel, Outlook, Power-point)
• Teamwork
Qualifications
- Proficient in Microsoft Excel - specifically pivot tables