Accounts Payable Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• • Handle the administrative and clerical needs of the AP/Finance Department

• Process bi-weekly payroll in coordination with a third-party payroll provider.

• Play a key role in managing risk and safeguard resources through internal controls.

• Be willing to research and learn about accounting for a broad range of industries.

• As a small office, employee may be required to handle some administrative duties.

• Handle any other duties assigned by the CFO or VP of Administration.

QUALIFICATIONS:

• • A minimum of a high school diploma or equivalent is required.

• • Previous experience in a similar role is preferred.

• Strong IT skills required.

• Knowledge of payroll rules and regulations

• Will be required to work in the office.

COMPETENCIES:

• • Execute daily processes and controls accurately and in a timely manner; ensure compliance with company policies.

• • Provide customer service to internal, related entities.

• • Data Entry skills are essential.

• • Must possess proficiency in Accounts Payable (AP) including experience in coding invoices.

• • Utilize skills in Accounts Payable (AP), Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Quickbooks and Netchex to perform tasks effectively and efficiently.

• • Sort, log, photocopy, and file invoices, checks, and other documents.

• • Verify, log, and mail checks, including expediting special handling.

• • Reconcile payroll provider’s quarterly and annual reports to bi-weekly payroll.

• • Provide company/employee specific rates for withholdings and or benefits to payroll provider.

• • Resolve payroll or remittance errors with the payroll provider.

• • Keep track of employee paid time off.

• • Facilitate adding/removing employees from insurance benefit and related programs.

• • Perform special projects as assigned.

• • Strong communication skills, both written and verbal, are necessary.

• • Must have high attention to detail and accuracy.

• • Proven ability to manage multiple tasks simultaneously.

• • Must be able to meet deadlines and work under pressure.

• • Strong problem-solving skills are necessary.

• Forward thinking and ability to transition easily from task to task at different skill levels.

• Proven track record of setting and achieving organizational goals.

• Excellent communication skills

• Exhibits a positive, collaborative, and professional attitude.

• Work effectively in a team-based, complex, fast paced environment.

• Practice a high level of integrity and discretion.

• Ability to maintain and respect sensitive, private, and confidential information.