Administrative Assistant (PT)

Our client is looking for a permanent part-time Administrative Assistant that can multi-task and is well organized.

Duties and Responsibilities:

• Answering phones

• Scheduling Zoom meetings and sending out calendar invites

• Mail processing

• UPS system for larger distributions of documents (create label lists for document distribution in Word and/or Excel, maintain tracking for documents)

• Tracking/logging of reimbursable expenses for client billables (this includes scanning and digital filing into the project files)

• Process outgoing client invoices and track payables (Excel and Word used in processing invoices)

• File Maintenance; electronic and paper (FileMakerPro to digitally catalog files)

• Office Supply maintenance (ordering (e.g. Staples), stocking etc.)

• General office upkeep (water plants, take out recycling, keep communal areas of the office tidy, etc.)

Requirements and Skills:

• Office 365 knowledge (WORD and Excel) - can compile emails and short transmittals

• Good communication (oral and writing - grammar, spelling, etc.)

• Simple accounting knowledge (i.e. simple excel formulas etc.)

• Detail oriented (record keeping)

• Ability to multi-task

Part-time: 22 hrs per week (some flexibility for full-time days to cover for vacations etc.)

Mondays: 8am – 2:30pm (1/2 lunch)

Tuesdays – Fridays: 10am – 2pm

Pay = $20-22/hr (DOE)