Accounts Receivable/Admin Assistant

Fast paced construction company seeks an experienced long-term Accounts Receivable clerk/Administrative Assistant to support the day-to-day operations of busy office. This is a career opportunity with a stable and reliable company!

Skills needed to be successful in this position:  

• Microsoft Excel & Outlook.
• Strong communication skills.
• Operate multiphone lines. 
• Ability to learn and adapt quickly. 
• Work well in a busy, small office environment. 
• Multitasking, diligent, organized, flexible, responsible with a positive attitude 

Job Duties & Tasks:

• Process all mechanic, field, and driver timecards daily, including drivers’ paperwork and tickets from deliveries, rock quarry sales, construction crew member contract job write ups, etc.
• Daily posting into billing spreadsheet, all weekly & monthly internal company billing, and filing of all current billing, paid and unpaid invoices. Email/mail invoicing/statements. Balance and process all month end: contracts, nonbillable ticket balancing, internal billing of equipment and employees. 
• Prepare job proposals, bids & estimates for big and small jobs, prepare contracts & Subcontract submittals.
• Submit NORLs daily, collections on outstanding accounts.
• Process all commercial credit applications, including verifying CCB/ business names, credit references etc. 
• Write up and prepare all weekly timecards for multiple companies to assist the Payroll Specialist.
• Answer phones/Take orders, correspond with dispatch, assist with schedule & dispatching when needed.

Shift & Schedule:

8-hour shift + Overtime as needed

Monday to Friday

Benefits:    

Health/Dental/Vision Insurance

401(k)

$20.00-$30.00/hour depending on experience and certifications.

We support a smoke/vape and drug free workplace!
Must pass drug and background screenings.

Qualifications

• Proven and verifiable practical work experience