Human Resources Coordinator

We are recruiting for a Human Resources Coordinator to join a growing organization based in Thousand Oaks, CA. Our client offers a collaborative company culture that values respect and a work/life balance, with added employee amenities to make worksite fun! Employees qualify for immediate benefits upon hire, including PTO, medical, dental, and vision insurance, a 401(k) plan, long-term disability coverage, and life insurance. This position will report to a Head of People and Culture and will be responsible for employee onboarding, I-9 verification, leave of absence management and assisting with workers compensation and benefits administration. Pay:$65,000 and 100% onsite.

The qualified candidate will have at least 2-3 years’ of well-rounded Human Resources experience and previous experience working in ADP HRIS system is required.

PRIMARY RESPONSIBILITIES:

• Facilitate and conduct new employee orientation to ensure a smooth introduction to company policies, procedures, culture, and work expectations.
• Act as a point of contact for new hires, answering questions and providing guidance during the onboarding process.
• Coordinate the onboarding process, ensuring that all necessary documentation is completed and submitted in a timely manner.
• Administer I-9 verification for all new hires, ensuring compliance with federal regulations regarding work authorization.
• Assist employees with the benefits enrollment process, providing guidance on available options such as health insurance, retirement plans, and other employee perks.
• Manage and update benefits data in HRIS (Human Resources Information System) to reflect employee selections and status changes.
• Oversee the administration of various leave programs (e.g., FMLA, short-term disability, personal leave) ensuring compliance with applicable laws and company policies.
• Coordinate with employees and management to monitor leave requests, maintain documentation, and track return-to-work dates.
• Support workers’ compensation claims by gathering and processing necessary documentation, including incident reports and medical records.
• Track and monitor claims to ensure compliance with company policies and relevant laws, while providing support to employees throughout the process.
• Assist with various HR administrative tasks such as maintaining employee records, preparing reports, and supporting HR projects.
• Provide general administrative support for HR department activities, including scheduling meetings, preparing materials, and handling inquiries.

SKILLS AND QUALIFICATIONS:

• At least 2-3 years of Human Resources experience.
• ADP experience required.
• Bachelor’s degree in related field preferred.
• PHR, SPHR, SHRM-CP or SHRM-SCP preferred.
• Capable of managing diverse personalities and projecting care and professionalism in all work-related situations.
• Competence in organizational and time management skills.
• Demonstrates good judgment, problem solving and decision-making skills.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Proficient in Microsoft Office Suite (especially Excel) and HRIS software.
• Ability to work independently.