Facilities Contract Operations Coordinator

We are seeking a Facilities Contract Operations Coordinator on behalf of our client—a prominent healthcare employer. This role delivers vital administrative and operational support with a strong emphasis on managing vendor contracts related to facility repairs and preventative maintenance. In addition to contract coordination, the role serves as a backup for inbound call center operations. This hybrid position blends contract lifecycle oversight with customer-facing communication responsibilities, supporting facility operations across multiple locations.

Pay: $30/hour with a 1 year contract.  

PRIMARY RESPONSIBILITIES:

• Manage the full lifecycle of facility-related contracts, including drafting, execution, renewals, compliance oversight, and timely resolution of discrepancies or change orders
• Maintain audit-ready documentation and track contract timelines, escalating outstanding items to ensure prompt execution and renewal
• Provide communication support by handling service requests via phone or email, routing inquiries appropriately, and following through to resolution
• Act as liaison between vendors, internal teams, and facility staff to ensure seamless coordination and effective communication across all stakeholders

SKILLS AND QUALIFICATIONS:

• Bachelor’s degree preferred in Business, Accounting, Facilities Management, or a related discipline
• Minimum of 2 years’ experience in contract administration, vendor coordination, or facilities support
• Exceptional organizational skills, attention to detail, and ability to work independently across diverse teams
• Strong communication skills and proficiency in Microsoft Excel, Outlook, and other Office application