Facilities Contracts Coordinator

We are seeking a Facilities Contracts Coordinator to provide administrative and operational support to the Facilities Management Contracts Team for our Sacramento based client. This position plays a key role in coordinating vendor contracts for facility repairs and preventative maintenance, while also serving as backup support for inbound call center operations. The role combines contract lifecycle management with customer-facing communication responsibilities to ensure smooth facility operations across our client’s multiple locations. This is an opportunity to contribute to a mission-driven organization that values teamwork, accountability, and operational excellence. You’ll play a vital role in ensuring facilities run smoothly and efficiently, while gaining exposure to both contract management and customer service functions.

• Pay Rate: $32.60 per hour
• Duration: 52 Weeks
• Hybrid (1 day/week onsite)

PRIMARY RESPONSIBILITIES:

• Oversees contract administration, managing the full lifecycle of vendor agreements, renewals, and compliance requirements.
• Prepares and maintains documentation, ensuring accurate records, audit readiness, and timely execution of contract obligations.
• Coordinates with vendors and facilities teams to resolve discrepancies, process change orders, and address compliance issues.
• Provides communication support, responding to service requests, routing inquiries, and serving as a liaison between internal teams and external partners.
• Ensures issue resolution, following up on outstanding items to achieve closure and maintain clear, consistent communication.

SKILLS AND QUALIFICATIONS:

• Educational background in Business, Accounting, Facilities Management, or a related field preferred.
• Professional experience with at least 2 years in contract administration, vendor management, or facilities support.
• Strong organizational and communication skills, with attention to detail and ability to collaborate across teams.
• Technical proficiency in Microsoft Office Suite (Excel, Outlook) and ability to work independently while managing multiple priorities.