VANCOUVER, WA
Office Assistant (Temporary, Remote)
Ready to make an impact while working from the comfort of your home?
We’re looking for a detail-oriented Office Assistant who can hit the ground running in a fully remote, flexible role supporting a dynamic team.
WHY YOU’LL LOVE THIS ROLE
• Remote Flexibility: Enjoy a 100% remote role with a flexible schedule once trained.
• Meaningful Support Work: Help case managers and clients by taking care of essential administrative tasks that keep operations running smoothly.
• Project-Based Stability: Start mid-to-late May and stay on through the end of the year, with the potential for extension.
• Supportive Team Onboarding: Initial software setup support and training from a friendly and experienced staff member.
• Generous Pay: Competitive hourly rate with flexibility in scheduling.
LOCATION: Remote – based out of the Greater Vancouver, WA area (Initial in-person setup required)
SALARY: $23–$25 per hour
SCHEDULE:
- Start Date: May 19 or May 27
- Training: 1–2 weeks at 2–4 hours/day, twice a week (remote)
- Ongoing Schedule:
- 10–15 hours/week until June
- 20–30 hours/week after June
- Required Availability: Mondays 9:30am–10:45am for virtual team meetings
- Job Type: Temporary
- Job Duration: Through end of the year, possibly longer
KEY RESPONSIBILITIES
• Schedule client appointments
• Assist with multiple Outlook calendars
• Create and send monthly invoices
• Order office supplies and groceries for clients
• Sort and scan incoming mail
• Conduct occasional client research
• Process payroll
• Attend and take notes at Monday virtual meetings
• Send and receive eFaxes as needed
• Update client records in internal systems
• Provide administrative support to case managers
WHAT WE’RE LOOKING FOR
• Minimum of 2 years QuickBooks invoicing experience
• Minimum of 6 months experience with QuickBooks Time
• Proficiency in SharePoint
• Familiarity with Microsoft Outlook (email and calendar)
• Experience with Microsoft Teams and eFax
• Strong communication and organizational skills
• Must have a personal laptop for software installation and remote work
PHYSICAL REQUIREMENTS
• The position performs general office duties in a remote setting. The candidate must be able to attend one in-person meeting at the NW Staffing Vancouver branch for technical setup.
DIVERSITY, EQUITY, AND INCLUSION STATEMENT
We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.
This position is offered through the Vancouver Branch of NW Staffing Resources.
When applying through nwstaffing.com, please click “Apply Here” and select the Vancouver Branch for immediate consideration. Or contact our office directly at 360-695-4900 to speak with a Recruiter and reference Job Order #138932.
For more information regarding our company and employee benefits please click on the links below: