Estate Administration Assistant

Estate Administration Assistant

Join a respected, collaborative law firm in downtown Portland as an Estate Administration Assistant, where your skills and contributions will be valued. Be part of a supportive team that emphasizes competence, respect, and exceptional client service.

 

WHY YOU’LL LOVE THIS ROLE

• Work in a collaborative, client-focused environment where teamwork and mutual respect drive exceptional service.

• Engage your talents in Estate Planning and Administration, making a meaningful impact while growing professionally.

• Thrive in a dynamic workplace where your skills are valued, and opportunities for development and mentorship are available.

• Share ideas and contribute to a culture of innovation and continuous improvement.

• Join a supportive team dedicated to your professional growth, with resources and guidance to help you succeed and advance.

LOCATION: Portland, OR

SALARY: $24-26/hr. DOE

SCHEDULE: Full-Time, 37.5hr work-week

KEY RESPONSIBILITIES 

• Schedule and coordinate meetings with clients, creditors, and outside counsel for probate attorneys and paralegals.

• Sort, scan, and save incoming mail to client files, forwarding relevant documents to probate paralegals.

• Process signed documents and record real property deeds.

• Maintain docket calendar, create reminders for administration deadlines, and track active cases.

• Draft initial probate pleadings and assist with estate probate accounting, including receipts and disbursement exhibits.

• Support various estate administration tasks, including form updates, scanning, project assistance, mailings, and tax filings.

WHAT WE’RE LOOKING FOR 

• Enthusiastic, service-oriented, and problem-solving mindset.

• Strong communication and interpersonal skills, with an appreciation for diverse styles.

• Exceptional attention to detail, organizational skills, and time management.

• Self-motivated, adaptable, and proficient with office equipment and Microsoft Office/Outlook.

PHYSICAL REQUIREMENTS

• Sitting, standing, and walking: Ability to sit for extended periods, move between desks or meeting areas, and carry documents or files (up to 10-15 pounds).

• Repetitive movements and manual dexterity: Sorting, scanning, drafting pleadings, processing documents, and handling physical files.

• Visual acuity and attention to detail: Ability to read and review documents on screens or paper, ensuring accuracy in probate pleadings, receipts, and exhibits.

• Clear communication: Verbal communication for coordinating meetings and interacting with clients, creditors, and other parties.
   

DIVERSITY, EQUITY, AND INCLUSION STATEMENT
 We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.

This position is offered through the Legal Northwest Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Legal Northwest Branch for immediate consideration. Or contact our office directly at 503.242.2514 to speak with a Recruiter.
 Job ID# 138764