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    Accounts Payable Specialist

    San Antonio, TX

    Order: 30000813
    Temp

    Accounts Payable Specialist



    Summary:

    The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process.

    Supervisory Responsibilities:

    There is no supervisory responsibility in this position.

    Duties/Responsibilities:

    • Acquire and review electronic invoices before forwarding to project managers for approval through A/P management software.
    • Obtain approval and post invoices in accounting software for manually processed invoices.
    • Run A/P reports to monitor upcoming payments as well as paid when paid invoices and communicate priorities to management.
    • Review all invoices for appropriate documentation and approval prior to payment.
    • Prepare and upload ACH payments to the bank. Print and obtain signatures on all A/P checks.
    • Request vendor releases and waivers timely as needed.
    • Run payroll reports and prepare garnishment checks.
    • Prepare and submit sales tax reports and payments.
    • Develop and maintain positive working relationships with vendors and project managers.
    • Answer all vendor inquiries timely.
    • Reconcile monthly vendor statements timely. Research and resolve discrepancies.
    • Open new vendor accounts as needed.
    • Post and reconcile credit card transactions in accounting software. Acquire all credit card receipts from card holders weekly.
    • Ensure all proper supporting documentation is electronically attached to invoices in accounting software.
    • Manually post automatic payments in accounting system.
    • Issue purchase orders (PO's) as requested in a timely manner.
    • Must be able to meet deadlines.
    • Evaluate A/P processes for efficiencies and continuous improvement.
    • Document A/P processes.
    • Other related duties as assigned.

    Required Skills/Abilities:

    • Excellent written and verbal communication skills (required to communicate with internal and external customers)
    • Excellent organizational and time management skills.
    • Proficient in Microsoft Excel (required).

    Education and Experience:

    • High school diploma or general education degree (GED)
    • 3+ years of accounts payable in the construction industry required.
    • Experience in advanced accounting software (required). Sage 100 or 300 accounting software (preferred).

    Physical Requirements:

    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.