Part-Time Operations & Office Assistant

Job Title: Part-Time Operations & Office Assistant – DiaFil Division
Location: Fernley, Nevada
Schedule: Monday to Thursday, 7:00 AM – 12:00 PM (5 hours/day)
Position Type: Long-Term, Part-Time
Pay Rate: $21.50 per hour (or based on experience)

Job Summary:

We are seeking a reliable and detail-oriented Operations & Office Assistant to support both administrative and operational functions for the DiaFil division at our Fernley Plant. This part-time role works closely with the Office Manager and Operations Coordinator to ensure smooth day-to-day activities, including order processing, recordkeeping, and general office support.

Key Responsibilities:

• Assist the Office Manager with daily administrative tasks
• Support production, customer service, and shipping coordination for DiaFil orders
• Help with customer order entry, delivery scheduling, and shipping documentation
• Organize and maintain records including customer orders, MSHA documents, service contracts, and invoices
• Perform general office duties such as filing, scanning, data entry, and document preparation
• Place and receive purchase orders in SAP (AX) as needed
• Track and organize supplier invoices and payments
• Enter monthly reporting data (production, EHS, safety)
• Maintain office supplies and coordinate with vendors
• Communicate effectively with internal departments and external partners
• Assist with logistics coordination (OTR, rail, ocean freight)
• Support compliance with MSHA and environmental regulations
• Other duties as assigned

Qualifications:

• High School Diploma required
• Previous office or administrative experience preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Excel, Word, PowerPoint; SAP experience a plus
• Excellent communication and teamwork skills
• Ability to follow procedures and maintain confidentiality
• Comfortable working in a fast-paced, cross-functional environment

Work Attire Requirements:

• Steel-toe boots required
• Long pants (no sweats or shorts)
• Short sleeve shirts (no tank tops)

Benefits:

• Competitive hourly wage
• Long-term opportunity with flexible part-time schedule
• Supportive team environment
• Exposure to operations, logistics, and administrative functions