Managment specialist

The Nevada Secretary of State's office is seeking a highly skilled Document Preparation Specialist with a primary focus on creating professional Microsoft Word documents and converting them into advanced, accessible, and secure PDF forms. This contracted position requires expert-level proficiency in document formatting, accessibility compliance, and fillable form creation using industry-standard tools such as Microsoft Word and Adobe Acrobat Pro. The resulting documents will be integrated into a public-facing website and internal filing systems.

Key Responsibilities:

• Create polished, well-structured Microsoft Word documents based on internal templates, content drafts, and guidelines.
• Convert Word documents into fillable, secure, and accessible PDF forms using Adobe Acrobat Pro and equivalent tools.
• Ensure that all PDFs meet accessibility standards.
• Apply consistent formatting, style guides, and branding requirements across all documents.
• Optimize PDFs for web display, printing, and internal archiving.
• Maintain an organized digital filing system, ensuring proper naming conventions and version control.
• Collaborate with internal teams to gather document requirements and deliver final assets.
• Perform quality assurance checks to verify accuracy, accessibility, and compliance.

Qualifications:

• Expert-level proficiency in Microsoft Word and Adobe Acrobat Pro
• Strong knowledge of PDF accessibility standards and best practices.
• Proven experience creating and managing professional, high-volume documentation workflows.
• Detail-oriented with excellent organizational, grammar, and formatting skills.
• Familiarity with document version control systems and file naming conventions.
• Experience with electronic signatures (e.g., Adobe Sign, DocuSign) is a plus.
• Ability to work independently, prioritize tasks, and meet tight deadlines.

Education:

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience.