HOUSTON, TX
Administrative Assistant
Location: Houston, TX 77040
Employment Type: Full-Time
A well-established engineering services firm is seeking a detail-oriented and highly organized Administrative Assistant to support multiple departments including leadership, project managers, dispatch, and field personnel. This dynamic role plays a vital part in ensuring seamless operations across all business functions.
Key Responsibilities:
Provide administrative support to senior staff and departmental teams
Answer phones, greet visitors, and manage front office communications
Draft and prepare reports, contracts, and project-related documents
Assist with onboarding and HR administrative tasks
Manage project files, invoicing, and document distribution using QuickBooks
Coordinate report delivery to clients and follow up on timelines and accuracy
Monitor project budgets and communicate updates to clients and internal teams
Assist with event coordination and represent the company at trade shows
Support general accounting, collections, and internal communications
Maintain accurate records and filing systems
Qualifications:
High school diploma or equivalent required
Proficient in Microsoft Office Suite and QuickBooks; familiarity with CRM and engineering software preferred
Minimum typing speed of 55 WPM
Strong verbal and written communication skills
Ability to work independently and manage multiple priorities in a fast-paced environment
Exceptional attention to detail and organizational skills
Must be comfortable working under deadlines and adjusting to changing priorities
Additional Requirements:
Must pass a pre-employment drug screen and background check
Flexibility to work weekends, holidays, and outside of standard hours when needed
Adherence to company safety and quality policies is required
For more information, apply directly with D'Misha Lee at 713.966.6960 or dmisha.lee@lkjordan.com
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