Accounts Payable Coordinator

When applying, select branch "San Antonio - Piedras"

LOD Staffing  has immediate opening for Accounts Payable Coordinator 

 Under general supervision, The Accounts Payable Coordinator will perform accounting tasks related to the efficient maintenance and processing of a high volume of accounts payable transactions in a paperless environment. 

Essential Duties and Responsibilities:

• The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.  

• Manage business relationships with internal customers as well as assigned vendors in a proactive manner to ensure excellent customer service

• Monitors Accounts Payable processes and submits recommendations for improvements and update accounts payable training material as needed

• Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency

• Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed 

• Reviews expenditures to ensure they are reasonable, necessary, and within internal policies

• Process invoices by manual entry, interface, or copy and paste function

• Lead check run process on a rotating basis and submitting the automated banking files

• Researches and resolves vendor account issues 

• Ensure vendor discounts are taken as appropriate

• Review and process employee expense reports 

• Maintains accounting ledgers by verifying and posting daily account transactions 

• Verifies vendor accounts by reconciling monthly statements 

• Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures 

• Provides accounts payable training to various departments within the organization 

• Documents completion of assigned tasks and updates tickler file

• Other duties as assigned 

Behavioral Competencies: 

This position requires the incumbent to exhibit the following behavioral skills:

• Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
• Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
• Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively.  Demonstrates the ability to develop audiovisual presentations to both internal and external audiences. 
• Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; and does fair share of work.  
• Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed; attends, supports, and participates in all team building exercises and events.
• Continuous Improvement and Innovation: Seeks the continuous improvement of technological business processes and services; explores out-of-the-box methods and is open to experimenting with new ideas; uses data, knowledge, and strategic decision-making to generate new and innovative solutions.

Education and Experience:

Required:

• High School Diploma or GED

• 5 years high volume accounts payable processing experience

• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.

License and Certifications: 

• Texas Class “C” driver’s license at the time of placement and be insurable by the Housing Authority’s liability and fleet insurance carrier.

• Must have the ability to earn certifications as required by assigned tasks.

Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computer equipment, telephone, multi-functioning printer. Ability to travel to and from meetings, training sessions or other business related events.

Physical and Mental Requirements

Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

• Must be able to stand, walk, sit, handling, reach outward, reach above shoulder, crawl, squat/Kneel, bend, push and pull frequently. Maintain body equilibrium to prevent falling when walking, standing or crouching on work surface.

• Ability to use upper and lower extremities to move or transport 25 to 50 pounds, including pressing against something to force it in a forward, downward or outward position or drag, haul 25 to 50 pounds

• Ability to bend the body downward and forward by bending spine at waist, and bending legs at knees and moving extremities in any direction

• Ability to withstand physical demands on the body, including being in a stationary and/or standing position most of the day

• Ability to express and exchange ideas by means of the spoken word, including where detailed or important spoken instructions must be conveyed to other workers accurately, loudly or quickly

• Ability to understand, remember and apply oral and/or written instructions or other information

 Other Requirements

• Vision (near, distance)

• Sense of Sound (answering phone, fire alarms, horns)

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

When applying, select branch "San Antonio - Piedras"