Executive Assistant

Our client in Pennsauken, New Jersey is seeking an Administrative Assistant to join their team. This is a Temp to Hire position, Monday through Friday, 9:00am to 5:00pm, in person. Pay range is $20–$25 per hour, based on experience.

Job Description:

• Communicate professionally with clients, paralegals, and other legal professionals—both verbally and in writing
• Review, revise, and draft standard operating procedures and forms needed for all company functions
• Answer incoming calls, make calls from incoming leads, and intake information from potential clients; screen all calls to identify eligible requests for funding
• Assist with initial client interviews via phone and email; gather information and manage open requests for funding
• Maintain regular communication with clients, paralegals, and attorneys
• Draft routine correspondence and documents, including follow-up emails
• Learn and operate various computer programs and web-based systems
• Generate daily/weekly reports in preparation for weekly team meetings
• Review, analyze, and evaluate funding requests; obtain documentation necessary for decision-making
• Ensure compliance with legal and company guidelines and procedures
• Manage and maintain electronic and hard copy case files and databases, including updates
• Prepare informative reports by collecting, analyzing, and summarizing information
• Document case highlights and concerns; define funding objectives
• Use calendars to manage important deadlines, including client and attorney case follow-up
• Draft, process through DocuSign, and file legal documents
• Track active open claims
• Collaborate and correspond with various departments
• Assist with various accounting and banking assignments
• Perform clerical tasks such as scanning, filing, and data entry
• Maintain confidentiality and follow ethical standards
• Assist with marketing campaigns and social media posts; monitor responses and analyze engagement

Required Skills:

• At least 3 years of office experience (5 years preferred); one or more years in legal services a plus
• Highly organized with strong follow-up and follow-through skills
• Excellent writing, communication, and interpersonal skills; professional phone presence
• Strong attention to detail and ability to work independently
• Comfortable and experienced with technology

Education:

• Associate’s or Bachelor’s Degree preferred