Administrative Assistant

Our client in Pennsauken, New Jersey is seeking an Administrative Assistant to join their team. This is a Temp to Hire position, Monday through Friday, 9:00am to 5:00pm, in person. Pay range is $20–$25 per hour, based on experience.

Job Description:

• Reviews all invoices for appropriate documentation and approval to entry into QuickBooks.
• Enters payables into QuickBooks
• Invoices customers into QuickBooks
• Receives and processes supplies orders. 
• Answers all vendor and customer inquiries
• Maintain accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists Accounting Manager with daily routine tasks
• Assist in monthly closings.
• Prepares analysis of accounts, as required.
• Perform filing and copying.
• Process bank deposits as required
• Answer incoming calls, assist with interviews, gather information, screen calls, etc.
• Set up of email and digital phone line maintenance
• Communicates professionally with customers, fellow employees, vendors, etc. 
• Draft routine correspondence
• Manage active open claims or other uncompleted tasks
• Utilize Docusign for various contracts
• Assist with marketing efforts
• Enter and manage data in our Customer Relationship Management Software
• Manage and maintain various electronic and hard copy forms
• Manage calendars, schedule follow-ups, etc.
• Prepare informative reports as needed, keep all reports current
• Numerous other administrative tasks as assigned

Required Skills:

• High School Diploma or equivalent work experience, some accounting education preferred
• Minimum 3 years of experience  
• Once year or more experience in QuickBooks
• Experience with customer service with good communication skills