Part-Time Office Administrator

Our client, located in Ewing, NJ, is seeking a Part-Time Office Administrator. The Office Administrator will support both the Business Office and Research & Development department in order to maintain smooth day-to-day operations.

This is a part-time position.

Schedule: Monday through Thursday, 9:00AM – 3:00PM

Pay Rate: $23-24/hr

Responsibilities:

• Greet and assist clients and visitors. Manage all incoming calls and email correspondence.
• Perform data entry and maintain accurate records including quality assurance administration, commercialization records, and patent and provisional patent administration.
• Prepare and deliver contractual reports and other documents to government and commercial customers as needed.
• Maintain staff calendar. Coordinate meetings and take meeting minutes.
• Assist with tracking milestones, timelines, and deliverables.
• Oversee staff timesheets, ensuring compliance.
• Order office supplies as well as any contract specific materials or equipment. Log deliveries, distribute supplies accordingly, and generate purchase orders.
• Tend to annual inspections and any impromptu daily facility-related occurrences. Ensure compliance with the Government Property Policy and Procedures.
• Assist with event planning and execution. Coordinate travel arrangements and itineraries.
• Update company website.
• Assist with any special projects as needed.

Skills and Qualifications:

• 3 years of administrative experience.
• 3 years of experience managing and planning events.
• 3 years of experience arranging travel accommodations and itineraries.
• Proficiency with MS Office Suite.
• Ability to work independently with minimal supervision and as part of a team.
• Superior interpersonal skills and the ability to communicate effectively with a broad array of people.
• Excellent organizational skills, including the ability to set priorities and juggling competing demands and deadlines.