Purchasing & Procurement

Order Type : Temp

$20-22hrly The Purchasing Agent is responsible for the availability and the eventual disposition of all inventory. The Purchasing Agent works with customer service and sales to ensure accountability for all specially stocked Items. The principal driving force, which is shared with customer service, is doing whatever it takes to ensure that all material ordered is available, orders are complete, and delivered on time. The Purchasing Agent determines stocking levels and compiles and maintains records of quantity, value, and type of material received, stocked, and shipped to prepare purchase orders for procurement of material. PRINCIPAL DUTIES & RESPONSIBILITIES 1. System Maintenance (Sage) Maintain accurate purchase order costs with suppliers Maintain supplier price lists Post all receipts and warehousing location transfers, calculate and enter base cost. Monitor and correct cost variances in SageX3 Prepare new computer product codes including list pricing and maintain file Maintain accurate, critical master data as it relates to suppliers and items Verifies discrepancies from supplier invoices and approve for payment 2. Warehouse & Inventory Management Determine stock levels by SKU Replenish outside warehouses Process receiving and stock relocation documents Adjust inventory when necessary for all warehouses Determine inventory requirements, create purchase orders for assigned suppliers and warehouse transfers and schedule inbound POs with carriers when needed Manage floor stock agreements and inventory levels when required Determine disposition of damaged product in the warehouse through to claims and or credits from carriers or suppliers Set up outside warehouses which includes creating warehouse, set up stocking locations, enter product codes and cost information 3. Supplier Relations Execute Purchase Orders for stocked material Establish and maintain working relationship with suppliers Review all requests for Material Return and approve where possible Manage "Out of Specification and customer product issues with suppliers Confirm prices and availability of ingredients Trouble shoot back orders Confers with suppliers concerning late deliveries Escalates all food safety or SQF related notifications to the site SQF practitioner 4. Reporting Monitor Order Fill rates and "Root Cause Analysis" of Back orders Review contracted material forecasts to maintain stock and pricing Calculate "Excess Inventory" and provide disposition through Sales, Alternate Markets, or Dumping Run all period end reports Run morning reports to determine inventory; vendor receipts, order control holds, expedite alert and replenishment reports Write and run queries as needed 5. Support Staff and Other Departments Provide Customer Service with promise dates on Out-of-Stock items Maintain Inventory for specific Customer request by Salesperson Coordinate receipts with the warehouse to maintain stock levels Request shelf life extension from suppliers at customer request Assist customer service and sales when needed Assist document management when needed Other Duties as required 6. Clerical/General Administrative Responds to routine emails, phone calls, etc Makes copies, prints documents, mail delivery, etc Files paperwork