Higher Education Administrative Assistant

Our client, a prestigious Princeton University Department is looking for an Administrative Assistant. This position requires a candidate to work fully on site, Monday – Friday from 8:45am – 5pm with an unpaid 1hour lunch break at their Princeton, NJ office. The anticipated duration of this assignment is October 2025 – June 2026 with the possibility for extension. This position is offering $28/hr.

Responsibilities:

• Front Desk and Administrative Support
• Serves as primary phone/visitor contact; greets visitors and responds to all manner of questions in person, by phone, and email.
• Maintains a neat appearance of public spaces in the Section.
• Handles and prioritizes incoming materials and requests.
• Distributes mail, paychecks, and packages. Sets up and sends FedEx, UPS, etc.
• Serves as a building/Section access coordinator.
• Distributes office keys and maintains key log.
• Handles all building services/facilities work requests.
• Assists with external room requests/bookings
• Manages reservation for internal IRS meeting rooms
• Maintains inventory of and purchases general office supplies and general office equipment.
• Order supplies via Marketplace shopping cart
• Maintains working relationship with all our outside service vendors
• Maintains Section’s administrative mailing and distribution lists and databases.
• Updates Mailchimp lists and schedules Mailchimp messages
• Assist other staff with Section events as needed.
• Assist with undergraduate and graduate student employment tasks in JobX/TimeX systems as needed.
• Maintain minutes of administrative team meetings.

Requirements:

• Ability to work independently with minimal supervision and as part of a team
• Superior interpersonal skills and the ability to communicate effectively with a broad array of people
• Excellent organizational skills, including the ability to set priorities and juggling competing demands and deadlines
• Advanced computer skills (Microsoft Office Suite) and the ability and willingness to learn new systems quickly and use technology effectively.
• Proficiency with working with Drupal website templates
• Preferred
• Experience working with faculty in a higher education environment and experience utilizing Princeton Business systems, such as Prime, Concur, JobX/TimesheetX strongly preferred.