Program Information Coordinator

Our Client in Vineland, New Jersey is seeking a Program Information Coordinator for their office. This is a Temp-to-Hire position, offering $21.50 per hour. The schedule for this position is Monday through Friday, 9:00am-5:00pm.

Your responsibilities would include, but are not limited to:

• Collecting, compiling, and verifying the accuracy of invoices, using Cashflow system for all state offices
• Screening phone calls and coordinating communications between staff
• Preparing and processing per diem documents for approval for travel arrangements for management staff 
• Assuring filing system and maintaining previous years of program information in addition to the current year
• Providing technical assistance to staff on local office procedures
• Answering and directing phone calls in a professional manner
• Organizing and scheduling appointments, meetings, and events
• Maintaining filing systems, both electronic and physical, including state office inventories
• Preparing and editing correspondence, reports, and presentations
• Ordering office supplies and researching new deals and suppliers
• Maintaining contact lists and databases
• Assisting in the preparation of regularly scheduled reports
• Handling requests for information and data
• Acting as the point of contact for internal and external clients
• Providing general support to visitors
• Performing other administrative duties as assigned
• May be required to drive for business purposes

Requirements:

• Minimum of 3 years of business administration experience and/or an Associate of Arts in Secretarial Sciences
• Knowledge of computers and computer programs, including word processing and database programs
• Proficiency in typing and solid written and verbal communication skills
• Ability to work independently and meet specific timelines