Administrative Assistant

Our client, located in Princeton, New Jersey, is seeking an Office Assistant. The Office Assistant will provide administrative support to the department and act as a point of contact for alumni, parents, and volunteers. The Office Assistant will be responsible for correspondence, calendar management, expense management, travel arrangements and preparation of materials for marketing and stewardship programs.

This is a full-time, temporary position.

Pay Rate: $29/hr.

Responsibilities:

• Provide administrative support for the creation of complex gift vehicles including Charitable Gift Annuities and Trusts.
• Draft correspondence and assist with processing Life Income Gifts; provide information related to stock valuations, campaign crediting, gift purposes, and other detailed information.
• Enter and track information in the department database related to membership programs and prospect management activity.
• Enter and track information related to proposals, appeals, and bequest intentions. Identify potential gift values for proposals.
• Manage travel arrangements, expense reports, and other follow-up materials.
• Assist callers, visitors, and other staff with inquiries, scheduling meetings or campus visits, and maintaining appointment calendars.
• Coordinate welcome packets, sympathy letters, and other correspondence. Create, proofread, edit, and finalize proposals, memos, agendas, reports, spreadsheets, minutes, and other documents for distribution.
• Provide planning support for on and off campus events.
• Provide administrative support for marketing and stewardship programs.
• Other duties as assigned.

Skills and Qualifications:

• 5+ years of relevant practical experience.
• Law firm, financial services, or trust administration experience a plus.
• Experience with databases, reporting, and dashboard tools a plus.
• Experience in a higher education a plus.
• Proficiency with MS Office Suite.
• Ability to work both independently and collaboratively in a fast-paced, team environment.
• Ability to prioritize workload while meeting multiple requests and deadlines in a consistent and timely manner.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.