Accounting Assistant

Order Type : Temp To Full-Time

• Stamp incoming invoices, compare to contracts & distribute invoices for approval • Enter approved invoices • Print checks, match checks to invoices, mail out signed checks • File paid invoices, set up folders as needed • New Vendor letters, New Sub letters, Approved Purchasers list • Type Subcontracts, verify budgets and/or change orders, copy, mail out and set up new files. Log on Excel spread sheet for return follow up • Maintain archived File system (record room, loft, warranty, 611 bldg) • Monitor Subcontractor Certificates of Insurances ( assist Receptionist in acquiring them ) • Monitor W-9's • Monitor Subcontractor PA Licenses • Assist Carol with Job costing duties when needed • Maintain vacation calendar and vacation books • Monthly Stipends (all companies) • Monthly Vendor statements checking for outstanding invoices • Run weekly Sub lists, A/P Invoice lists, Job cost reports • Credit card statements ( 3 companies) • Complete monthly Interco billings between ZCH and ZHS (using ZHS time sheets and job cost reports) M-F 8-5 $26/$27 per hour