Job Title: Office Manager
Position Overview:
We are seeking a highly organized and detail-oriented Office Manager with strong bookkeeping skills and advanced proficiency in Microsoft Excel. The ideal candidate will be responsible for managing the daily operations of the office while handling all aspects of bookkeeping and payroll. This is a key role that requires multitasking, problem-solving, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
Bookkeeping & Financial Management
Manage full-cycle bookkeeping: A/P, A/R, general ledger, bank reconciliations.
Prepare and process invoices, payments, and deposits accurately and timely.
Maintain accurate records of all financial transactions using accounting software (e.g., QuickBooks, Sage, etc.).
Reconcile monthly bank and credit card statements.
Manage petty cash and employee expense reimbursements.
Prepare monthly, quarterly, and annual financial reports for management.
Assist with budgeting and forecasting processes.
Payroll Administration
Process payroll on a biweekly/monthly basis, ensuring compliance with state and federal regulations.
Maintain employee payroll records, track PTO/sick time, and handle garnishments, if applicable.
Submit tax filings and prepare W-2s and 1099s as required.
Office Management
Oversee general office operations, including supply management, equipment maintenance, and vendor coordination.
Serve as point of contact for HR-related tasks such as onboarding new hires and maintaining employee files.
Organize and maintain office filing systems (both digital and physical).
Schedule meetings, manage calendars, and support company events or projects as needed.
Communicate effectively with internal staff, vendors, and clients.
Excel & Data Management
Create, maintain, and analyze complex spreadsheets, financial reports, and dashboards.
Use formulas, pivot tables, VLOOKUP, and data validation to streamline processes and enhance reporting accuracy.
Qualifications:
Proven experience as an Office Manager, Bookkeeper, or similar role.
Strong proficiency in Microsoft Excel (including pivot tables, formulas, charts, and data analysis).
Proficiency in QuickBooks
Solid understanding of accounting principles and payroll regulations.
Excellent organizational and multitasking abilities.
Strong attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Experience:
Minimum of 3-5 years of bookkeeping and office management experience required.
Preferred Skills:
Familiarity with state/local payroll regulations.
Ability to maintain confidentiality and handle sensitive information with integrity.
Compensation & Benefits:
Salary: $18.00/hour