WOODCLIFF LK, NJ
PAY: 20.00 /hr. - USD 25.00 /hr.
1st Shift
Shift: 8:00 AM until 5:00 PM – Monday-Friday with 1 hour lunch
Contract: END DATE: 7/30/2025
The work schedule will be fully onsite - 5 days Onsite/ 8 am to 5 pm. This is a short term assignment ending 7/30/2025.
OVERVIEW OF POSITION:
Education
High school diploma or GED required.
Work Experience:
Deliver ad hoc reporting to Head of HR Management and HR Management team and manage exception cases.
Monitor Associate referrals and submit PSR’s.
Occurrence reporting support for HR Business Partners. Oversee and facilitate the administrative onboarding of all new Associates and External workforce Group companies.
Oversee and facilitate offboarding of Associates and External workforce to ensure completion of all processes, adhering to HR Management procedures for purposes of compliance and security of systems and facility.
Collect, validate, and track required documentation for all new hires and consultants coming to work at the company’s locations. Ensure proper filing of all applicable onboarding and offboarding (i.e., Resignation letter) documents in the Associates’ electronic personnel file.
Responsible for Initial Data Entry (IDE) for all new Associates into SAP, processing I9s and submitting Payroll Status Requests (PSRs) in a timely manner and in accordance with HR Management procedures.
Comprehensive understanding of the internal system workflow. This includes but is not limited to SharePoint, B2B, PRIMA, Active Directory and maintains the onboarding / off boarding policies and procedures in close collaboration with the Senior HR Business Partner and Head of HR Management, SF2-US.
Procure applicable equipment and systems access for each new Associate and External via provided systems and ensure delivery to assignment work location no later than the first day of employment.
Responsible for collecting, saving, and initiating exit paperwork and providing documentation to HR Business Partner. Responsible for preparing exit interview packets, sending exit interview emails to Associate, Manager and HR Business Partner, scheduling exit interviews.
Prepare and send termination distribution emails following HR Management procedures.
Main point of contact for correspondence execution of high-volume restructure/reorganization activities.
Support the Talent Acquisition and Onboarding Specialist with onboarding email communications and program tasks.
Support HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as and not limited to: opening job postings, job requisition management, screening applications, scheduling interviews by working with Workforce Management (WFM) and reserving HR conference rooms, ensuring Hiring Manager is in the office and available on the Associate’s first day, taking new hire badge photos, collecting and tracking signed HR forms such as the Associate Handbook, Relationship Disclosure and Social Media acknowledgment.
Coordinate with the Compensation Analyst for Position IDs and input data into excel tracker, as necessary.
Actively work on multiple projects in a collaborative team environment with open communication and high expectations for quality.
This position may take on additional duties and responsibilities, such as backfilling other roles, should the need arise.
Management of adding and removing Associates to the Genesys Emergency Alert System
HKA Enterprises is a global workforce solutions firm. If you are seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.
Qualifications
- HSD or GED
- HR Assistant