Richmond, VA
The Project Inspector shall meet the CPSM Chapter 4, Section 4.14.2 criteria and must have the following
minimum qualifications to perform the duties listed below:
?? have education, trade related training, and experience in a design or construction related field;
?? have the ability to read and understand the requirements of building Plans & Specifications;
?? have some knowledge of construction means, methods and procedures;
?? be knowledgeable of and have reasonably convenient access to the codes and standards
referenced in the Contract Documents which stipulate the requirements for installation and
workmanship on the trades involved in the Work. (e.g. ACI, SMACNA, NFPA, NEC, ICC,
ASHRAE, etc.)
?? have an understanding of the General Conditions of the Construction Contract;
?? have the ability to read and understand a construction bar chart schedule; and
?? have the ability to communicate effectively orally and in writing.
DUTIES OF THE PROJECT INSPECTOR / CLERK OF THE WORKS
The requirements of the Construction and Professional Services Manual, latest addition shall apply to all
state funded projects.
Inspectors shall be approved by the Agency’s director of facilities. Inspections shall be made by an
individual familiar with the project, with the knowledge, skill, and experience necessary to read and
understand the documents, and meeting the following minimum criteria:
1. An individual certified by the Department of Housing and Community Development (DHCD) or by
the International Code Council (ICC) in the specialty being inspected, or
2. A Virginia-licensed Architect or Engineer
3. An individual approved by the Building Official upon recommendation of the agency facilities
officer based on the knowledge, skill and experience of the proposed inspector.
The following is a detailed listing of the duties, services, functions and responsibilities of the Project
Inspector for Capital Outlay Projects. This listing supplements and expands upon the duties, functions and
responsibilities generally described in Section 16 of the General Conditions of the Construction
Contract. The Project Inspector is an employee of the Owner and is responsible to the Owner for
performing the duties, observations, and services described. This in no way relieves the Architect/Engineer
from providing and being responsible for his contractual obligations as described in the Manual, the A/E
contract, and the General Conditions of the Construction Contract. Administrative duties may be
assigned to / performed by a Clerk of the Works in support of the Project Inspector
The Project Inspector shall perform the following services unless modified by the contract for services:
?? Monitor and inspect all construction materials, equipment, and supplies for compliance with the
contract documents, shop drawings, and submittals.
?? Inspect installation and workmanship for compliance with the approved plans, specifications,
shop drawings and referenced standards. (e.g. ACI, SMACNA, NFPA, NEC, BOCA, ASHRAE,
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etc.) Verify compliance prior to cover or close-in of work.
?? Monitor quality and coordination of trade contractors' Work at all times. Recommend to the Owner
ways to alleviate identified problems. Identify all work not done in accord with the Contract
Documents and report it to the Owner and A/E.
?? Immediately report all discrepancies in the Contractor's work to the Architect/Engineer and the
Owner. Also report any discrepancies noted in plans and specifications to the Architect/Engineer
(A/E) for clarification or resolution. The Project Inspector shall not interpret or change approved
plans and specifications.
?? Keep a record or records, including a daily log of construction activity, roofing, tests, inspections,
reports, photographs, and annotated drawings, in order to show the progress of and changes in
the project during its construction. Keep records of the designer's and designer's representatives'
site visits. Maintain these records. (See Formats on the DGS Forms Center.)
?? Provide full-time inspection of the roof during its application. The Inspector shall not permit the
Contractor to install roofing materials without first having obtained from the A/E a copy of the
manufacturer's certification confirming that roofing materials delivered for use on the project meet
specified ASTM standards. During Roofing Operations, the inspector shall maintain a daily written
roofing report covering such items as: weather conditions, deck conditions, materials stored, and
installation procedures including, bitumen temperature at kettle and point of application, etc. A
copy of the daily report shall be given to the Contractor.
?? Notify the A/E and Owner if work begins before required shop drawings, product submittals, or
samples have been approved by the A/E. Receive and log samples required to be furnished at
the site; notify the A/E when they are ready for examination; record the A/E's approval or other
action; and maintain custody of approved samples.
?? Report to the A/E and the Owner when in his judgment the Work being performed does not
conform to the requirements of the Contract Documents or safety requirements are not being
followed and, if appropriate, recommend suspension of the Work.
?? Notify the Owner any safety violations, OSHA visits, accident reports, and corrective actions
observed. Such reports do not relieve the General Contractor of responsibility for safety under
terms of the Contract for construction.
?? Observe tests required by the Contract Documents. Record and report, to the A/E and Owner,
the Contractor's test procedures and, where applicable, results of the tests.
?? Observe and report on all tests performed by the Contractor and note results in daily reports.
?? Report presence of and activities performed by Owner's Testing & Inspection agents.
?? Verify invoices for on-site tests/site visits of independent testing entities, which are to be paid by
the Owner.
?? Submit to the Owner and the A/E a weekly report in an approved format summarizing the
significant activities and occurrences at the project site. Include copies of the Daily Reports with
the report. (See Formats on the Forms Center.)
?? The Inspector shall record, maintain, and submit with the Weekly Report a running record of
outstanding, unresolved issues. The record shall include the issue, date of occurrence, and
date of resolution. After an item is reported to be corrected, it shall be deleted from the list in the
weekly report.
?? The Inspector shall report, in writing, to the Owner and A/E any notifications from the Contractor
of dates and times that services will be disrupted.
?? The Inspector shall participate in progress and monthly pay meetings with the owner's
representative, Architect, Contractor, and other designated representatives, to review the
current status of Work and any action needed to keep the project within budget and on
schedule. The Owner may assign the Inspector other duties related to these scheduled
meetings.
?? The Inspector shall record, maintain, and submit with the weekly report a running record of
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outstanding discrepancies / deficiencies noted by the Inspector. The record shall include the item,
the date observed, and the date corrected. After an item is reported to be corrected, it shall be
deleted from the list in the weekly report.
?? The Inspector shall maintain, on site, a complete set of minutes of meetings as a running record
of evolution of problems and solutions during progress of the work.
?? The Inspector shall maintain current copies of the following at the jobsite: