Stockton, CA
Order: 16146
1. Administers various employee benefit programs for the District, including health, dental, vision, life and disability insurance and medical flexible spending accounts.
2. Coordinates interactive process meetings and accommodation plans for employees as required by the Americans with Disabilities Act and Federal Employment and Housing Act regulations. Initiates interactive process meetings; facilitates meetings; documents process; and maintains files.
3. Coordinates with the Human Resources Analyst to develop Essential Functions Job Analysis for the District’s interactive process and/or Long-Term Disability claims.
4. Assists employees in the preparation of enrollment applications and the completion of other benefits- related materials; reviews enrollment materials for accuracy, completeness and compliance with established laws, policies, and procedures.
5. Serves as liaison between the District, plan vendors, third party administrators and employees. Works with third party administrators to determine the best plan options. Transfers data to external contacts for services, premiums and plan administration. Investigates discrepancies and provides information in non- routine situations.
6. Administers and records leaves of absences including general leaves of absence in accordance with state and federal laws and/or District policy.
7. Assists with the District’s Workers’ Compensation program activities; advises managers and employees regarding guidelines and procedures; tracks lost time and temporary disability; monitors modified duty accommodations. May represent the District in deposition and/or mandatory settlement conferences with the Director of Human Resources. Assists in group presentations regarding the District’s Workers’ Compensation program. Serves as contact person for technical Worker’s Compensation issues.
8. Coordinates and conducts new employee benefit orientations and in-service trainings
9. Reviews and audits monthly premiums statements for all group insurance policies and maintains statistical data relative to premiums, claims, and costs. Reconciles and prepares benefits statements. Oversees automated billing process for classified and adjunct employees who purchase health benefits.
10. Works with management and bargaining units annually to determine benefit plans and offerings. Participates in the development of bid material for procuring District benefit offerings.
11. Serves as facilitator to employees relative to the retirement process through State retirement systems and transitions to District retirement programs.
12. Enters mid-year benefit calculations, payroll adjustments and deduction maintenance in coordination with the Payroll and Workers’ Compensation areas.
13. Ensures compliance with applicable government regulations. Assures timeliness and accuracy of required filings. Assists in the development of long-range objectives regarding benefit programs.
14. Establishes and maintains complex file and record systems, including confidential and sensitive materials. Enters, maintains, and tracks complex benefits data in manual and/or automated systems.
15. Provides customer service support to internal and external customers. Responds to inquires and correspondence; prepares information and data requested for administrative review; prepares reports and other documental as required. Develops and prepares visual presentations, flyers, and graphic materials.
16. Adheres to and monitors regulations, requirements, and obligations according to bargaining unit contracts and education code. Reviews and makes recommendations concerning health and welfare policies.
17. Assists in the development of bargaining unit contract language in areas related to health and welfare benefits and leaves of absence. May be assigned to District’s negotiation team for all labor represented groups.