Administrative Assistant

Order Type : Temp

Alternative Work Schedule/$23-$25 DOE Job Summary: The Administrative Assistant provides high-level administrative support to ensure the efficient operation of the office. This role requires exceptional organizational skills, professionalism, and attention to detail, with a strong emphasis on managing calendars, scheduling meetings, and supporting daily operations. Key Responsibilities: Maintain and manage complex calendars for multiple executives or departments, including scheduling meetings, appointments, and travel arrangements. Coordinate and confirm internal and external meetings, ensuring availability of necessary materials and resources. Serve as the primary point of contact for scheduling requests and calendar conflicts. Provide general administrative support such as answering phones, preparing correspondence, filing documents, and data entry. Organize and prepare agendas, meeting minutes, and follow-up items for scheduled appointments and events. Monitor deadlines and prioritize tasks to ensure smooth workflow and timely completion of assignments. Assist in planning and executing events, trainings, or meetings as needed. Handle sensitive and confidential information with discretion. Collaborate with cross-functional teams to support departmental and organizational objectives. Required Skills and Qualifications: Proven experience as an Administrative Assistant, Executive Assistant, or similar role. Proficiency with calendar tools (e.g., Microsoft Outlook, Google Calendar) and office software (Microsoft Office Suite, Google Workspace). Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Professional demeanor and strong interpersonal skills. Ability to work independently and handle confidential information with integrity.