Accounts Receivable Specialist

Scott, LA – Flexicrew Technical Services (FTS) is seeking an Accounts Receivable (AR) Specialist I.

Essential Duties:

• Receive new incoming pipeline projects and enter project details into the internal database.

• Organize, upload, and maintain both digital and physical project documentation.

• Review and audit field tickets to ensure all billable work is captured accurately.

• Convert field paperwork into clear, standardized digital files using PDF editing software.

• Verify that quantities and billable items in field documentation match the billing system.

• Prepare invoices and secure customer approvals when required.

• Work closely with Project Managers and customer representatives to resolve billing discrepancies.

• Track project budgets against purchase orders (POs) and coordinate with planners regarding adjustments or overages.

• Submit approved invoices to customers and the internal Accounts Payable team.

• Reconcile payments, review remittance details, and update invoice status.

• Monitor weekly aging reports and conduct ongoing collections to maintain past-due balances under 5%.

• Track and maintain the subcontractor invoice database.

• Coordinate with the safety department to collect updated Certificates of Insurance (COIs) from subcontractors.

• Perform additional duties as assigned by management.

Requirements / Skills:

• Minimum 2 years of clerical or administrative experience.

• Prior billing or accounts receivable experience required.

• Strong proficiency with Microsoft Excel, Outlook, and Teams.

• Ability to read and interpret construction documentation.

• Excellent attention to detail and strong organizational skills.

• Basic knowledge of PDF editing tools preferred.

• Foundational understanding of accounting principles preferred.

• Experience with contractor or project accounting in pipeline or utility construction is strongly preferred.

Physical Requirements:

• Work performed primarily in an office environment.

• Regular use of a computer, phone, and standard office equipment.

• Ability to sit for extended periods.

• Ability to lift up to 25 lbs. on occasion.

Equal Opportunity Statement:

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status