Houston, TX
Overview:
Houston, TX: Flexicrew Technical Services (FTS) is seeking a Senior Vehicle Operations Coordinator to support regional fleet operations across the U.S. This position plays a key role in vehicle acquisition, leasing, financing, maintenance, compliance, and driver management. The coordinator will liaise with various departments including accounting, legal, HR, and HSE.
Essential Duties:
• Provide regional fleet operations support to multiple branches
• Forecast current and future vehicle needs in collaboration with business units
• Coordinate vehicle leasing and purchasing with third-party administrators
• Maintain maintenance records, inspections, driver assignments, and registrations
• Manage telematics devices, ensuring proper installation and communication
• Handle vehicle incidents, including filing claims and tracking costs
• Track and report monthly vehicle operations costs including maintenance, fuel, and depreciation
• Process new vehicle orders: quotes, approvals, orders, and delivery tracking
• Manage new vehicle setup (Telematics, fuel cards, insurance, maintenance) and disposals
• Maintain DOT compliance records, including DVIR logs, driver files, and hours of service
• Forecast vehicle replacement and fleet financials for annual budgeting
• Coordinate ongoing communication with third-party fleet vendors
• Execute key projects to enhance fleet management programs
• Perform other duties as assigned
Requirements/Skills:
• 2+ years of experience in fleet coordination, DOT compliance, or administrative operations
• 2+ years of data analytics experience, including Power BI and Excel
• Experience using telematics-based vehicle management tools
• Strong organizational skills and attention to detail
• Ability to work independently and proactively
• Proficiency in Microsoft Office Suite, including Power BI
• Excellent communication and interpersonal skills
• Ability to adapt in a fast-paced, constantly changing work environment
Physical Requirements:
• Must be able to operate in a fast-paced environment with high time sensitivity
• Occasional work outside standard business hours may be required
Equal Opportunity Statement:
Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.