Admin Assistant

Job Responsibilities:

This role requires someone who thrives in a fast-paced environment, can juggle multiple tasks, and has strong problem-solving skills. You will be responsible for managing venue software, handling administrative duties, and assisting with event logistics.

Job Duties:

• Office Administration: Maintain organized records, manage calendars, respond to inquiries, and handle client communications.

• Venue Software Management: Utilize and maintain event venue management software for bookings, contracts, invoices, and reporting.

• Client & Vendor Coordination: Communicate with clients, vendors, and internal teams to ensure all event details are accurately recorded and executed.

• Problem-Solving & Proactive Planning: Anticipate challenges, identify solutions, and ensure smooth day-to-day operations.

• Multitasking & Prioritization: Handle multiple responsibilities at once, from scheduling to troubleshooting last-minute event issues.

• Financial & Reporting Tasks: Assist with invoicing, payments, and financial tracking related to events.

• Team Support: Work collaboratively with event managers, sales teams, and venue staff to ensure seamless execution of events.

Skills and Qualifications:

• 2+ years of experience in office administration, event coordination, or a related role.

• Ability to establish and maintain effective working relationships and provide positive customer service according to city standards and policies.

• Ability to effectively learn and work with event management software (such as Planning Pod, EventPro, or similar).

• Ability to type and enter data with speed and accuracy.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

*This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history.*