Office Assistant

Communication and coordination:

• Accepting and sorting all incoming and outgoing mail.

• Answering and directing calls for the main telephone line.

• Coordinating box breakdown and recycling.

• Handling building access requests with Landlord and vendors

Facilities maintenance:

• Maintaining clean whiteboards and conference rooms.

• Overseeing conference room chairs and copy areas on all floors.

• Stocking kitchens and ordering supplies

• Managing desk name tags and office space updates.

• Ensuring kitchen and plant maintenance.

Operations support:

• Conducting daily floor checks for discrepancies.

• Providing day porter services and emergency cleanups.

• Maintaining the Envoy Visitor Management System.

Logistics and inventory management:

• Handling shipping and receiving, including maintaining shipping logs (local and international imports and exports).

Safety and compliance:

• Monitoring security cameras and ensuring site safety (JHSC).

Administrative support:

• Maintaining facility procedure manuals and filing systems.

• Supporting Office Manager, HR, recruiting teams, and on-site event management.

• Supervising vendors and providing backup/ad hoc support.