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Administrative Assistant

Arcata, CA

Order: 1692122
TempToFT

Location: Arcata, CA
Pay: $18 - $20/hour + DOE

Schedule: Monday - Friday

Hours: 8AM - 5PM

Job Summary:

We are seeking a detail-oriented and highly organized Administrative Assistant to join our clients team. The successful candidate will provide administrative support to ensure the efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities:

  • Greet and assist visitors, customers, and vendors in a professional manner

  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)

  • Maintain and update company databases and records, ensuring accuracy and confidentiality

  • Coordinate office activities and operations to secure efficiency and compliance with company policies

  • Order and maintain office supplies, managing inventory and ensuring proper stock levels

  • Administrative Support:

    • Assist in the preparation of regularly scheduled reports and presentations 

    • Develop and maintain a filing system for company documents

    • Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff

    • Assist the current bookkeeper if needed

    • Collaborate with other team members to ensure the smooth running of the operations

    • Support HR in the onboarding process of new employees and maintaining personnel records

    • Handle requests for information and data, responding promptly and accurately

Qualifications:

  • Education: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus

  • Experience: Proven experience as an administrative assistant or office admin assistant

    • Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)

    • Excellent time management skills and the ability to prioritize work

    • Attention to detail and problem-solving skills

    • Strong organizational skills with the ability to multitask

    • Excellent written and verbal communication skills

    • Due to industry requirements, candidates must be 21 years or older.

    • Applicants must provide valid documentation verifying their authorization to work in the U.S.

How to Apply:

Submit your resume and complete your application through our online portal (click the “apply with us” button above). For inquiries or assistance with your application, please contact us (707) 630-5090 or info@darkstaffingsolutions.com.