Arcata, CA
Location: Arcata, CA
Pay: $18 - $20/hour + DOE
Schedule: Monday - Friday
Hours: 8AM - 5PM
Job Summary:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our clients team. The successful candidate will provide administrative support to ensure the efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Key Responsibilities:
Greet and assist visitors, customers, and vendors in a professional manner
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Maintain and update company databases and records, ensuring accuracy and confidentiality
Coordinate office activities and operations to secure efficiency and compliance with company policies
Order and maintain office supplies, managing inventory and ensuring proper stock levels
Administrative Support:
Assist in the preparation of regularly scheduled reports and presentations
Develop and maintain a filing system for company documents
Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff
Assist the current bookkeeper if needed
Collaborate with other team members to ensure the smooth running of the operations
Support HR in the onboarding process of new employees and maintaining personnel records
Handle requests for information and data, responding promptly and accurately
Qualifications:
Education: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
Experience: Proven experience as an administrative assistant or office admin assistant
Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multitask
Excellent written and verbal communication skills
Due to industry requirements, candidates must be 21 years or older.
Applicants must provide valid documentation verifying their authorization to work in the U.S.
How to Apply:
Submit your resume and complete your application through our online portal (click the “apply with us” button above). For inquiries or assistance with your application, please contact us (707) 630-5090 or info@darkstaffingsolutions.com.