BLUE LAKE, CA
Position: Administrative Assistant
Location: Blue Lake, CA
Pay: $18-20 depending on experience
Hours: Monday - Friday, 8AM - 5PM
Job Summary:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our clients team. The successful candidate will provide administrative support to ensure the efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Key Responsibilities:
Office Management:
Greet and assist visitors, customers, and vendors in a professional manner
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Maintain and update company databases and records, ensuring accuracy and confidentiality
Coordinate office activities and operations to secure efficiency and compliance with company policies
Order and maintain office supplies, managing inventory and ensuring proper stock levels
Administrative Support:
Assist in the preparation of regularly scheduled reports and presentations
Develop and maintain a filing system for company documents
Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff
Assist the current bookkeeper if needed
Collaborate with other team members to ensure the smooth running of the operations
Support HR in the onboarding process of new employees and maintaining personnel records
Handle requests for information and data, responding promptly and accurately
Customer Service:
Provide general support to visitors and customers, addressing inquiries and resolving issues in a timely manner
Assist in the coordination of brewery tours, events, and tastings, ensuring an excellent customer experience
Qualifications:
Education: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
Experience: Proven experience as an administrative assistant or office admin assistant
Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multitask
Excellent written and verbal communication skills