Hybrid Administrative Role

Administrative Assistant -HR/Accounting/General Office (1701422)      $22-23+/hour DOE

Medford, OR 

Full Time; Temp-To-Hire

This hybrid role is the face of the office handling reception duties while also supporting accounting and HR tasks, internal marketing initiatives, and daily office coordination. The individual in this role must have a good grasp of accounting principles, experience with QuickBooks, great organizational skills, keen attention to detail, and top-notch time management. 

Culture:

» Award-winning contractor specializing in everything from small remodel projects to industrial & manufacturing structures

» Well-respected stable & growing contractor

» Offering great benefits including health, dental, life, AD&D insurance, 401K with company match, PTO, paid holidays, wellness programs and other perks

» Putting employees first with first-rate safety initiatives 

Daily Workflow:     

General Office-

» Answering and directing phone calls to appropriate personnel

» Greeting and assisting visitors and ensuring a welcoming atmosphere

» Distributing mail and packages, scheduling or coordinating meetings as needed

» Managing lobby and conference rooms to ensure areas are clean and orderly

» Attend to general office issues, scheduling maintenance or repairs

» Maintaining, updating, filing and organizing documents and records as directed.

» Ordering and managing office supplies and equipment

» Assisting with the preparation of reports, presentations, and spreadsheets.

» Coordinating with vendors and service providers as necessary

» Assist with employee inquiries, providing support and resources as needed

» Assisting with the organization and promotion of company events and functions

Accounting & Administrative -

» Maintaining accurate financial & vendor data in QuickBooks and Spectrum Viewpoint » Process Corporate & Construction Licensing for multiple states

» Reconciling & processing monthly inter-company AP/AR invoices/billings

» Processing of Accounts Payable for multiple LLC’s

» Conduct monthly reconciliation of bank accounts

» Rental Property Management for LLC’s

» Manage rental maintenance contracts

» Issue and maintain credit card records, reconcile monthly statements

» Reconcile vendor statements contacting vendor of any items not in the system

» Ensure recurring monthly payables are processed timely

» Support HR with light marketing projects, i.e. flyers, brochures, and social media

» Processing DMV renewals, ODOT mileage filings and other required vehicle reporting

» Assist with other projects as directed by supervisor

We’re Seeking:

» 2+ years’ accounting experience, preferably within the construction industry

» QuickBooks experience, and thorough knowledge of excel

» Proficiency in office software, including Microsoft Office (Word, Excel, Outlook).

» Excellent communication and interpersonal skills and a proactive attitude

» Strong organizational and multitasking abilities 

» Attention to detail and problem-solving skills with a desire to think creatively and research new ideas or solutions)

» Familiarity with social media platforms and basic content creation

» Able to pass a Background Check 

Schedule:

» Monday – Friday 8 am - 5:30 pm 

Equal Opportunity Employer: Employees and applicants are provided a full and fair opportunity for employment, career advancement, and access to programs without regard to race, color, religion, national origin, disability (physical or mental), sex, age, sexual orientation, genetic information, or parental status, and will not be discriminated against for any other legally protected group or status

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