Ashland, OR
Personal Assistant (1696033) $75,000/annually (DOE)
Ashland/Phoenix, OR
Full Time; Direct Hire
We are seeking a highly organized and detail-oriented Personal Assistant to support a private family and assist in the administrative and operational tasks of a ranching business. This role involves overseeing the management of multiple properties, coordinating logistics, and handling day-to-day personal and business-related tasks. The ideal candidate will be proactive, tech-savvy, and able to work independently without micromanagement.
This is a great opportunity for someone looking to step into a dynamic, hands-on role that blends personal assistance with business operations. If you enjoy keeping things organized, staying ahead of logistics, and working in a non-traditional, fast-moving environment, this could be the perfect fit!
Culture:
» Logistics Ninja Wanted – We need someone with a proven track record of handling complex logistical projects and strong problem-solving skills. No task is too big or too small.
» A dynamic, fast-paced work environment that values adaptability and problem-solving.
» Independent workstyle – you’ll have the freedom to manage tasks without micromanagement.
» Opportunities to work across various aspects of business and personal logistics.
» A supportive team that values efficiency, organization, and creative solutions.
Daily Workflow:
» Oversee three properties, ensuring all systems are maintained and fully stocked (groceries, household supplies, snacks, coffee, etc.).
» Schedule and coordinate subcontractors for property maintenance (e.g., fence repairs, HVAC servicing, gutter cleaning).
» Assist in hiring and managing cleaning staff for properties housing employees or guests.
» Ensure the household is well-stocked with essentials like spare light bulbs, sharpened knives, and general upkeep supplies.
» Organize and oversee travel bookings and scheduling for the family.
» Manage Google Calendar and send Zoom meeting invites.
» Conduct in-depth research for various projects and create clear, easy-to-read reports.
» Coordinate with agencies such as Jackson County, TID, BLM, and the DMV as needed.
» Oversee personal vehicle maintenance, including oil changes, detailing, and fueling.
» Track and manage utility bills and upkeep across personal residences and ranch business.
» Provide occasional pet care, including dog walking and pet-sitting as needed.
» Run errands and assist with business-related administrative tasks.
» Work with the company accountant on billing, expense tracking, and other financial tasks.
» Coordinate with the Cattle Foreman and other staff on ranch-related projects and scheduling.
» Act as a point of contact to ensure key projects move forward efficiently by proactively identifying next steps and gathering necessary information.
We’re Seeking (skills, education, and screenings):
» Strong organizational skills – able to keep track of multiple tasks and ensure all aspects of property and business management run smoothly.
» Self-starter mindset – capable of working autonomously, anticipating needs, and staying ahead of projects.
» Detail-oriented & tech-savvy – experience with Google Docs, scheduling apps, and digital communication tools.
» Adaptable & flexible – comfortable handling a mix of household, administrative, and operational tasks that may vary seasonally.
» Excellent communicator – able to coordinate with employees, contractors, and vendors in a professional manner.
» Cultural fit – someone energetic, sharp, and eager to grow within the role, ideally comfortable working in a fast-paced, evolving environment.
Schedule:
» Monday – Friday 8 am - 5:00 pm » Hours may vary
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
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