Project Manager

Position: Project Manager

Job Type: Contract project manager to assist with an influx in workload on some major projects. Term would probably be 1 year, and availability to start is ASAP.

Pay Rate/Range: $60-$80K 

Description:

Manage medium to large projects, with small to medium complexity or business impact, in accordance with company’s project methodology to reach desired outcome.   

• Manage project on time, on specification and on budget
• Has the authority to make decisions and manage the allocated resources, within given frame and budget
• Stakeholder management and communication

Key Activities

• Report to steering committee (internal and external)
• Project Initiation
  • Secure project registration & documentation
  • Review contract
  • Secure Handover from Sales (through a Handover meeting called by Sales)
• Project Planning
  • Facilitate contract review by Project Team
  • Facilitate Internal Project Kick Off Meeting for release to Production
  • Technical Review
    • Facilitate internal technical review (if required)
    • Technical clarifications with Sales / Customer (based on input from the Project Team)
• Project Planning
  • Log initial risks and opportunities incl. mitigation actions
  • Create and maintain project schedule and regularly communicate with internal and external stakeholders (based on input from the Project Team)
  • Check budget
• Send order acknowledgement (if not already done by Sales)

• Project Execution
  • Call and facilitate project kick off meeting with customer, if the meeting is not called or facilitated by the customer
  • Customer Communication
    • Report project status to customer (order status, document status, manufacturing status, delivery date, change orders)
    • Formalize and log all customer lead-time deviations (e.g. design approval, material receipt) 
    • Facilitate responses to technical comments from the customer about the design
• Call and facilitate pre-inspection meeting with customer
• Project Monitoring & Controlling
  • Report and manage risks, issues, opportunities
  • Pursue change orders
  • Monitor project activities, incl. verification of task progress & hours
  • Monitor project costs / manage allocated financial resources to achieve project objectives
  • Maintain project schedule & activity plan
  • Control project activities, e.g. inform customer of design freeze, authorize start of manufacturing, approve payment of main suppliers’ invoices, manage invoicing to the customer (even if through the Sales Company)
• Facilitate Internal Communication
• Report project status to management (manhour deviation, gross margin deviation, delivery time deviation)
• Participate in project reviews by management
• Call and facilitate project closure meeting with customer

• Project Closure
  • Call and facilitate internal project closure meeting incl. handover to Service

ORGANIZATIONAL COMPONENTS (level of functional responsibility, relationships, level of direction received, and ability to initiate work):

• Reports to Technical Office Manager.
• Dotted line responsibility for design, drawings, BOM, and documentation.
• Works closely with sales engineers, customers, and sales reps.
• Works internally with purchasing, production, and quality.

KEY PERFORMANCE MEASURES

• DOT – Shipment
• DOT – Documentation submittal
• DOT – Final data book

KEY COMPETENCIES NEEDED

• Judgement & Decision Making
• Exceptional time management skills
• Strong leadership and soft skills
• Customer Focus
• Networking & Influencing
• Drive for Results

Job Requirements:  

Education (degree or years) and/or Certification/Registration:

• Bachelor's degree in Business, Engineering, Computer Science, or a related field and/or 5 or more years of capital equipment project management experience. Industry experience may be considered in lieu of a degree.
• Certification as a Project Management Professional (PMP) through the Project Management Institute (PMI) or a similar certification preferred.

Knowledge, Skills, Abilities and Attributes Desired in Candidate:

• Detail oriented, highly organized, and an expert communicator
• Must be proficient with program, project, and quality management methodologies. 
• Demonstrated ability to perform simple to moderate process and analytical analysis.
• Strong oral and written communications skills.
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint). 
• Strong working knowledge of MS Project or equivalent project management software.

PHYSICAL & ENVIRONMENTAL FACTORS

• Physical Requirements (lifting, climbing, standing, equipment use):
• Environmental Factors (hazardous materials, work location, work surfaces, exposure):

OTHER REQUIREMENTS (i.e., travel, motor vehicle use, etc.)

• Occasional local, domestic U.S. or international travel may be required (up to 25%).

Shift/Schedule: Monday-Friday 1st Shift with OT as needed on Saturdays 1/2 day