Admin Assist, AR/AP Specialist- QuickBooks

Position: Admin Assist, AR/AP Specialist- QuickBooks

Pay Rate/Range: $17-$24 hour DOE

Description:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. QuickBooks experience preferred. Must be a team member who is willing to jump in and help out where needed.  High level of integrity is a must.  Positive attitude and willingness to learn.

Duties and Responsibilities:

• Assist in all aspects of general office coordination.
• Maintain the Calendar for Conference room and training room.
• Maintain confidentiality in all aspects of client and staff information.
• Support office staff with projects as needed.
• Customer invoicing as product is shipped.
• Diligently maintain the accounts receivable aging report.
• Contact customers as needed when payments are not received in a timely manner.
• Verify and process various supplier invoices. 
• Match payables to approved purchase orders.
• Set invoices up for payment.
• Monitor accounts to ensure payments are up to date.
• Resolve invoice discrepancies.
• Correspond with vendors and respond to inquiries.
• Reconcile vendor and supplier accounts.
• Produce monthly reports.
• Assist in month end closing.

Initiative:

• Maintain a professional attitude and appearance.
• Promote operations in a safe, efficient and professional manner.
• Provide excellent customer service to our customers and vendors.

Physical Demands:

• Able to lift 25 lbs from floor to shoulder level occasionally.
• Will be required on occasion to work more than 8 hours on one shift
• Requires occasional bending, stooping, and lifting, carrying and frequent sitting. Reaching or handling with arms, hands and fingers.
• Manuel dexterity sufficient to work with fingers.
• Normal vision with or without corrective lenses.

Job Type:  Contract to Hire

Shift/Schedule: Monday-Friday 1st Shift 7am-3:30pm