Accounts Payable Clerk

Accounts Payable 

· Preparation, administration and monitoring of the operating budget; projects revenues from multiple and complex sources

· Attention to detail is critical

· Fiscal reporting

· Accounts payable and receivable

 - Verifying and preparing tax payments for various states

· Classifying and coding of receipts and expenditures

· Posting items to the general ledger, including transfer of funds, balancing and reconciliation

· Program data base maintenance and monitoring

· Prepares or reviews budget requests for accuracy and justification of resource allocation and expenditures

· Prepares budget documents including amendments and transfers

· Participates in grant development, performs grant accounting compliance and management

· Submits periodic statements of the financial condition of the agency; provides supporting documentation; performs interpretive and analytical financial reporting and presents findings

· Stays informed of changes in local, state and federal financial policies and procedures; adjusts programs as needed

· Assesses cash receipts and expenditures to ensure receipts are sufficient to meet cash needs

· Maintains files on all contracts; reviews and approves contracts for personnel, professional, facility and equipment services

· Representative at a variety of professional meetings and conferences

· Assists financial and program auditors during the annual audit of the records; follows up on findings to improve financial and recordkeeping systems

· Establishes internal control procedures and conduct internal audits as necessary

· Establishes and maintains files, data bases and data management systems, both electronic and paper for efficient retrieval

· Performs other related duties as required or requested.

Knowledge, Skills, and Abilities Required

· Microsoft Office (Word, Excel, and PowerPoint), Accounting/Payroll software (AccuFund preferred).

· Ability to create and use computerized spreadsheets in recording financial data.

· Ability to verify accounting documents, forms & data entry for accuracy and completeness.

· Knowledge and ability to create and process a variety of memos, letters, and reports with minimum assistance.

· Ability to evaluate, interpret and comply with grant guidelines and requirements

· Skilled in public speaking, meeting facilitation, and collaborative conflict resolution

· Ability to evaluate financial systems, formulate and install accounting methods, procedures, forms and records

· Ability to design and prepare accurate and thorough analytical and interpretative financial records, reports and statements

· Ability to conduct long range fiscal planning