Operations Administration Lead

Axiom Staffing Group is seeking a highly organized and detail-oriented Operations Administration Lead to oversee a team and coordinate all day-to-day activities within a busy Operations Office environment. This position is a critical leadership role that ensures efficient administrative processes, employee support, vendor coordination, and compliance with facility protocols.

This role requires a high level of professionalism, adaptability, and confidentiality, as well as the ability to manage multiple priorities in a fast-paced setting. This position is for a manufacturing client in the Winchester, VA area.

Key Responsibilities:

• Lead the Operations Administrator team and manage daily administrative functions.

• Oversee the Employee Uniform Program.

• Prepare for and participate in audits and inspections.

• Serve as direct back-up for all departmental responsibilities and the Senior Manager.

• Uphold and lead by example in supporting the facility's cultural values.

• Manage FedEx shipping label creation, mail tracking, and internal communication postings.

• Process invoices in compliance with company policies.

• Coordinate with vendors on invoices, payment statements, and service follow-up.

• Serve as primary point of contact for janitorial services and the supply ordering program.

• Coordinate contractor access and maintain compliance records (contracts, COIs, confidentiality agreements, etc.).

• Oversee campus bio-security access and collaborate with the contracted security team.

• Administer training through training portals; support on-site training and development.

• Plan and participate in employee engagement and communication activities.

• Provide general administrative support including meeting coordination, catering, and office logistics.

• Support the Senior Manager on special projects.

• Take a hands-on approach to leadership and task execution.

• Support and enforce safety and quality standards.

• Monday through Friday, 7am to 4pm (some flexibility)

• Available to be on-call as needed

• $25-$27/hr

Qualifications:

• High School Diploma or equivalent (Required)

• Minimum 3 years of administrative or operations experience preferred

• Strong interpersonal skills and a positive, professional, “can-do” attitude

• High attention to detail with excellent data entry and organizational skills

• Strong verbal communication and customer service orientation

• Ability to manage multiple tasks in a dynamic, fast-paced environment

• Proficient with office software; SAP experience is a plus

• Ability to type at least 60 words per minute (testing required)

• Demonstrated problem-solving and critical thinking abilities

• Commitment to confidentiality and discretion

• Willingness to be hands-on, flexible, and adaptable to operational needs

Why Join Us?

• Work in a collaborative and supportive environment

• Opportunities for professional development and special project involvement

• Help lead a key department that keeps the entire facility running smoothly

• Be part of a team that values engagement, integrity, and responsibility

This is a confidential job posting. Company name will be disclosed during the interview process.

Apply now through Indeed or by emailing your resume to winchester@axiomstaffing.com to be considered. We look forward to hearing from you!

IND501