Permitting and Architectural Review Coordinator

Permitting & Architectural Review Coordinator
Salary: $80,000 annually
Location: Sarasota, FL
Temp-to-hire
 Schedule: Full-time | On-site

Are you a detail-oriented professional with a passion for navigating the complexities of permitting and architectural reviews? Do you thrive in a fast-paced environment where your organizational skills directly contribute to the successful construction of custom homes? If so, we want you on our team!

What You’ll Do

Permitting (Accela & Utilities)

• Research and apply local, state, and federal building codes, zoning regulations, and permitting requirements.
• Prepare, submit, and track permit applications through completion.
• Collaborate with surveyors, engineers, subcontractors, and homeowners to ensure accurate documentation.
• Maintain daily permitting data and accurate records for inspections and approvals.
• Manage plan routing, follow-ups, and coordination with departments such as Public Works, Fire, and Health.
• Process invoices, fees, and check requests related to permitting and ARC.
• Coordinate with utilities (FPL, Peace River, TECO) to manage availability and applications.
• Track vendor permits to ensure compliance and schedule adherence.
• Maintain project schedules, secure timely inspections, and obtain Certificates of Occupancy.
• Apply FEMA requirements and regulations as needed.
• Communicate effectively with clients, architects, engineers, and building officials.

Subdivision Architectural Review (ARC)

• Oversee ARC applications, plan submittals, and fee management.
• Review architectural drawings for completeness and compliance.
• Coordinate reviews with internal teams and external consultants.
• Provide feedback to architects and design professionals.
• Maintain organized records of drawings, revisions, and approvals.
• Verify inspections and resolve conditions for final ARC approvals.

Drafting & Licensing Support

• Maintain builder accounts with current licenses, insurance certificates, and product approvals.
• Scan and upload homeowner-signed drawings and documentation.
• Assist with trade meeting documents and change orders.
• Work with CAD Technicians on tile layouts and site plans.

Project Documentation & Coordination

• Provide timely updates on permit and review status to project managers.
• Support resolution of field issues to keep projects moving.
• Upload and maintain documents in Buildertrend, Your Home software, and internal drives.

Qualifications

• Proven experience in permitting or construction administration, preferably in residential construction in Manatee, Sarasota and Hillsborough counties and the City of North Port.
• Strong knowledge of architectural drawings, codes, and permitting software (Accela, Go Post, Buildertrend).
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Florida Notary License a plus.

Why Join Us

You’ll play a critical role in ensuring our custom home projects move seamlessly from design to completion. We offer competitive pay, a collaborative work environment, great benefits and the opportunity to contribute to some of the most beautiful homes in the region.