Taft, CA
Job Summary:
The Accounts Receivable (AR) Representative is responsible for managing and processing incoming payments, ensuring accurate and timely collection of outstanding invoices, and maintaining customer account information. This role supports the company's cash flow and financial accuracy by resolving billing discrepancies and following up on overdue accounts.
Key Responsibilities:
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Prepare and send invoices to customers accurately and promptly.
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Monitor accounts receivable aging reports and follow up on overdue payments.
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Process incoming payments via checks, electronic transfers, or credit cards.
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Reconcile accounts and resolve billing discrepancies or disputes.
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Maintain detailed records of payments, adjustments, and correspondence.
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Communicate with customers regarding outstanding balances and payment arrangements.
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Collaborate with other departments such as with Business Development Manager, Area Managers and or other departments to resolve account issues.
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May assist in month-end closing processes related to receivables.
Qualifications:
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High school diploma or equivalent; associate’s degree preferred.
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Previous experience in accounts receivable, billing, or finance is a plus.
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Strong attention to detail and organizational skills.
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Excellent communication and customer service skills.
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Proficiency in accounting software and MS Office.
Other prerequisites:
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Possess a valid California Class “C” Vehicle Operator’s License or equivalent with clean driving record (1 point or less) - Preferred
Physical Requirements: With or without Reasonable Accommodations
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Able to sit for extended periods (up to two-(2) hours) without relief
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Able to stand for extended period (up to one-(1) hour) without relief
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Able to bend, stoop, crouch, squat, kneel, reach, turn and twist body throughout the workday on frequent basis
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Able to push and pull weights of up to 50 lbs with the assistance of a co-worker and/or mechanical device
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Able to perform throughout the workday, light lifting (5lbs to 25lbs) on an occasional basis
DISCLAIMER: This job description indicates the critical features as described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reason.
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.
I hereby certify that I have read and understand my job description. In addition, I accept the responsibilities of this position and acknowledge that I have received a copy of my job description.